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Around 10 years ago, I wrote a tutorial on using Zotero with Scrivener through the RTF/ODF plugin. This method was fiddly, but ultimately produced live Zotero citations in a Word or OpenOffice document. When Zotero 7 was launched, this method no longer worked. I updated my tutorial with a doom-laden reflection on why this problem was unlikely to be solved. Happily, the developers of the original plugin have not only updated it but also made it much better than the original. It’s now called ODF/DOCX Scan for Zotero. I’m grateful to Sebastian Karcher and the other volunteers for all their work and also to Professor Michael Cantinotti for alerting me to the update. ...

Although being a 21st-century researcher has its challenges, we are at least blessed with some excellent tools. Scrivener and Zotero are two of the best. This dream team makes it much easier to plan and draft your writing, then add citations and bibliographies in the right format. Unfortunately, the two tools aren’t directly integrated. This means finding workarounds and making compromises. In a pair of blog posts, I’ll explain two approaches - one simple, one more complicated - so you can decide what’s right for you. ...

One of my most memorable moments in academia was when two PhD researchers lost all their work just before submission. In one case, it was a house fire; in the other, a laptop stolen with the backup drive attached. This was devastating. In both cases, they’d created backups. Unfortunately, though, those backups were in the same physical location as the original files. Devising a proper backup strategy is something we’re always planning to do next month, when it’s a bit quieter. We’re far too busy right now. But it’s precisely when we’re frantically busy that we’re most likely to hit the wrong button, and also when a data loss would be most inconvenient. ...

When I replaced my MacBook recently, it suddenly started shrieking “Disk Not Ejected Properly” every time I wakened it from its slumbers. As the disk is my external backup drive, I felt nervous. My previous MacBook (an M3) handled the ejection without any problems; my replacement M2 has other ideas.1 Sometimes the error is triggered by the length of time it takes the drive to respond, rather than failing to eject safely. Either way, the risks are the same. ...

Once I got my YAML book list set up, I couldn’t stop thinking of different uses for it. Although I’m mainly using it to generate reading lists for specific workshops, I thought it would be useful to also generate a full reading list or bibliography. In this tutorial, I’ll extend the code from Part 1 and Part 2 to retrieve and display all the books, arranged by subject. To follow along, you’ll need the following files from those earlier tutorials: ...

When I run project management workshops, there’s always one problem that everyone struggles with: how on earth do you estimate the time needed for each task? Most of us either overlook the complexities of an apparently straightforward activity, or simply forget that it always takes much longer than we imagine. As researchers, we vow to devise a better data-driven solution, but that’ll be for the next project. Time Tracking One of the best solutions I’ve discovered is time tracking. Working on freelance projects, I sometimes need to track billable hours for clients. With time tracking tools like Toggl, you record the start and end time for activities so you can generate reports on exactly how long you spent on that project. Within the project, you use tags or labels to track specific activities, such as emails, meetings, or researching. I use Toggl1 because it’s easy record everything with the desktop timer, which also supports the Pomodoro Technique. Alternatives include Clockify and RescueTime. ...

In my previous tutorial, I showed how to create a simple YAML database in Hugo for reusable book links. Only five minutes passed before I started tinkering and building something fancier. In this tutorial, I’ll explain how to create subject-specific book lists. This approach works well for quickly generating and sharing reading lists. As with the previous tutorial, you can also adapt this code for organising web links, tools, or other resources. ...

While creating resources for some of my workshops, I realised I was recommending the same books repeatedly. This also meant I was typing the same details repeatedly - time I could be spending reading. I then started experimenting with creating a simple database in Hugo. I wanted a solution that would allow me to maintain my book details (title, author, and ISBN) in one place, then pull them into specific pages with a shortcode and link to a bookstore. This way, I’d: ...

A few years ago, I sent a friend a book chapter I’d been working on for months. Desperate for validation, I waited anxiously for a response. As the days passed, I convinced myself he hated it. Obviously, he was putting off telling me how bad it was. Two weeks later, the email arrived … with an attachment. My friend had completely rewritten the chapter. Not only that, he’d used tracked changes in Word, so it was a sea of red. As you can imagine, my heart plunged into my boots. I’d wanted him to say, “Goodness, Catherine, you’ve worked really hard on this. Well done.” As I hadn’t explained my requirement, he’d assumed I wanted extensive editorial input. ...

Recently, I need to transfer some humongous video files, with a estimated time of 16 hours 😳 Every time I turned my back for a moment, my MacBook immediately went to sleep and cancelled the transfer. No amount of swearing or fiddling with the settings solved the problem. Has anyone actually counted the number of power and sleep settings in MacOS? Anyway, finally, I found two neat solutions to this problem, both of which involve stimulants. ...