Writing

Writing a book or a thesis involves seemingly endless revisions and it can be very difficult to keep track of them. Also, constant tinkering doesn’t always improve matters. With Scrivener you can take a Snapshot of your current document before editing and then revert or roll back to the original version if it ends up looking worse. I really struggled with the word count in my thesis (it was around 20,000 too many), so Snapshots helped me experiment with removing quotes and peripheral arguments. Sometimes the impact was too great in later chapters, so I was able to roll back to the original version. ...

The Scratchpad might sound like something your cat would use, but it’s actually a very handy feature in Scrivener. Sometimes our writing can be interrupted by random thoughts; sometimes they’re even useful. With the Scratchpad you can quickly jot them down in a pop-up window and return to the task in hand. It’s not linked to any particular document so is perfect for anything that isn’t obviously related to your current project. The Scratchpad also works outside Scrivener, although it needs to be running in the background. As the Scratchpad floats freely, you can place it alongside any other application. This makes it ideal for taking notes while you’re reading online. ...

It’s no exaggeration to claim that my PhD was transformed by the Pomodoro Technique. As I was studying part-time, it was crucial to make the best possible use of every spare moment. Without that structure, I’d have been trapped in a cycle of procrastination and recrimination. Since then, I’ve used it to write three books, and dozens of shorter pieces. I’ve also shared the Pomodoro Technique in hundreds of workshops and coaching sessions. That’s given me the opportunity to find out how people are actually using it. As with any technique, you get purists who insist you must use it in a specific way. They want you to pay them money to explain that you’re doing it all wrong. There’s no wrong way to use the Pomodoro Technique. And there’s no right way, either. It’s whatever way is helpful for you. ...

Does this sound familiar? You spend all morning squeezing out a paragraph, then all afternoon trying to make it the best paragraph in the world. The next morning, you reread that paragraph, decide it’s rubbish, then delete it. That’s your inner editor ambushing you before you’ve built any momentum. Although we talk about writing as a single monolithic activity, it actually involves three distinct roles or hats: the project manager, the writer, and the editor. Every piece of writing is a project. As project manager, you create a plan for the writer … who also happens to be you. When you’ve completed your draft, you hand it to the editor. Yes, that’s you, too. No wonder you’re tired. ...

One of the biggest barriers to writing is waiting until we have the time and space: “When I have a clear day, I’ll definitely get some writing done.” If I had 50p for every time a client told me that, I could afford to retire before I’m 97. I’m not immune to this problem, either. Although I’m good at blocking out time for writing, an early interruption often spirals into a pit of distraction and grumpiness. “Why did I bother starting?” 😾 ...

It’s important to remember that all academic writing is storytelling. Yes, even for scientists. The data don’t speak for themselves - you need to create a narrative that explains how you pursued your research, what happened, who was involved, and why it matters. Humans are wired to respond to stories, so it’s the perfect vehicle for communicating complex ideas. If storytelling feels alien to you, there’s good news: successful stories follow a common structure. There are many different structures you could use, but OCAR is especially helpful for academic writing. ...

Although being a 21st-century researcher has its challenges, we are at least blessed with some excellent tools. Scrivener and Zotero are two of the best. This dream team makes it much easier to plan and draft your writing, then add citations and bibliographies in the right format. Unfortunately, the two tools aren’t directly integrated. This means finding workarounds and making compromises. In a pair of blog posts, I’ll explain two approaches - one simple, one more complicated - so you can decide what’s right for you. ...

When I run project management workshops, there’s always one problem that everyone struggles with: how on earth do you estimate the time needed for each task? Most of us either overlook the complexities of an apparently straightforward activity, or simply forget that it always takes much longer than we imagine. As researchers, we vow to devise a better data-driven solution, but that’ll be for the next project. Time Tracking One of the best solutions I’ve discovered is time tracking. Working on freelance projects, I sometimes need to track billable hours for clients. With time tracking tools like Toggl, you record the start and end time for activities so you can generate reports on exactly how long you spent on that project. Within the project, you use tags or labels to track specific activities, such as emails, meetings, or researching. I use Toggl1 because it’s easy record everything with the desktop timer, which also supports the Pomodoro Technique. Alternatives include Clockify and RescueTime. ...

Although I enjoy blogging, it’s almost always an activity I put off. “I’d love to write that post,” I tell myself, “but I need a whole day for that.” One of the many epiphanies from my recent series of Tiny Experiments is that I can write much faster, especially when I’ve made a public commitment to do so. I don’t suppose anyone would’ve chased me if I’d missed a day, but the very threat of shaming was enough. Admittedly, the posts from that week are sketchy, but some will be reincarnated into future book chapters. ...

In her autobiography Through the Narrow Gate, scholar and former nun Karen Armstrong recounts finding a fellow novice in fits of laughter. She was pointing at a notice in the boot room and shrieking. Peering at the wall, Armstrong discovered minute directions on how to clean a shoe: “take it up in your left hand, cover liberally with polish, brush off and shine with a soft cloth”. Perplexed, she then spotted the punchline: “Repeat for the other shoe.” Her colleague, still helpless, added: “Can you imagine! If Mother hadn’t had that last sentence printed, all the novices would be walking round with one shoe perpetually clean and one dirty!” ...